The Results
What We Solve
The problem with manual document entry
Every week in the company, someone reads a document, an invoice, a delivery note, a form, a bank statement, or a contract, and manually copies it into an ERP or internal system. It is not work that requires skill or judgment: it is pure copy-pasting, the same action repeated dozens of times a day. And that is precisely the biggest problem, even before the errors: a person capable of thinking is being used to do something that requires no thought. The time they spend transcribing data is time they are not spending evaluating a customer, solving a problem, or improving a process.
Then, of course, there is also the error. A mere distraction, a badly read number, an inverted digit is enough, and a mistake is born that someone else will have to discover and correct later, when it has already entered the system and it costs more effort to fix it than to prevent it.
The problem gets worse when the company management software is outdated and does not connect with any other system. In these cases, which are very common in Italian SMEs, the only alternative today is to have a person do it, because there is no direct connection between incoming documents and the program.
THE TRIAL
Extracts, processes, inserts
Extracts
An artificial intelligence reads the document, whether it is an invoice, a delivery note, or a form, or queries your systems directly when the starting point is not a document but a process to be automated. In either case, it extracts the correct data just like a person would.
- Any format, even non-standard
- Recognition even on different layouts
- No new app to learn
Elaborate
- Illegible documents reported
- Incomplete data highlighted
- Zero "guessed" insertions"
Insert
- Direct API connection, if available
- Automatic entry even on closed management systems
- Same steps an operator would take
REAL-WORLD USE CASES
What can we automate
Examples of document automation for companies like yours.
Shipping documents
- 12 hours/week freed up. -90% discrepancies.
Mismatched master data
Automatically compare and synchronize product or customer records between two systems that currently do not communicate, without manual updates.
- Zero misalignments. Data always consistent.
Reverse charge invoices
- 20 hours/week freed up. -95% errors.
How we work
From the first call to the active system
Strategy
Construction
Delivery
The system goes live. We form your team and leave you with a user guide for daily use, without making you depend on us for every question.
Support
FREQUENTLY ASKED QUESTIONS
What people often ask us!
What is document and process automation?
It is the use of artificial intelligence to independently read documents such as invoices, delivery notes, or forms and extract their data, or to automatically connect different systems that currently require manual updates—in both cases, without anyone having to do it by hand.
Does it also work with an old management system, without direct connections?
Yes. It is the most frequent case among Italian SMEs. When the management system does not have a direct connection, the system enters the data by replicating the exact same steps a person would take, without the need to change software.
What happens if a document is illegible or incomplete?
The system does not guess. It flags the case for human review, ensuring that uncertain data never enters the company without oversight.
How much time is saved?
It depends on the volume of documents, but most of our customers recover several hours a week that are currently spent just transcribing data by hand.
How much does it cost and how long does it take?
It depends on the complexity of your process and the management system involved. After the free consultation, we will give you a custom quote and a realistic timeline, with no surprises.
What is the difference between RPA and artificial intelligence?
Artificial intelligence reads and interprets the content of a document, even if it is not in a standard format. RPA (Robotic Process Automation), on the other hand, simulates a person's actions on a computer, such as clicking or typing. In practice, we use them together: the AI reads the document, and the RPA enters the data where needed.
Which documents can be automated?
Any repetitive document: invoices, delivery notes, request forms, contracts, bank statements, tax documents. If you receive it regularly and enter it into a system manually, it can probably be automated.
Does document automation replace those who currently handle this work?
No. The system eliminates the mechanical task of transcription, not people. Those who currently spend hours copying data can dedicate that time to checks, decisions, and activities that truly require expertise.
What clients say
Alex Rivera
The team didn’t just build an automation; they re-engineered our entire operations workflow. We’re moving twice as fast now.
Sarah Jenkins
“Finally, an automation partner who actually understands enterprise security requirements. No hand-waving, just solid execution.”
Michael Rodriguez
“The team understood our complex integration requirements and built something that just works. Worth every penny.”
Marcia Solis
They made sense of our complex requirements and produced a solution that just works. Couldn’t be happier with the value.
Adam Smith
They quickly grasped our complicated integration needs and delivered a solution that works flawlessly. Absolutely worth the investment.
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